Remote work and virtual board meetings appear to be here for the long haul since the pandemic is forcing businesses to change their working methods. The flexibility of a digital meeting allows participants to participate without having to think about travel restrictions or quarantine periods and can also help reduce the cost of hotels and flights.
Online meetings are simple to set up and they’ve become more common among mission-driven organizations that want to maintain their communication despite the COVID-19 Crisis. However, it’s important to be aware of the pitfalls that are associated with online meetings so you can avoid them and ensure your online board meetings are as efficient as you can.
The platform you use to host your virtual or hybrid meetings is of utmost importance. Choose a software platform that has the Waiting Room function to protect your meeting from unauthorized attendees and only allow those who are invited by the meeting co-host or host. Train your board members so they can be familiar with the technology.
Encourage your board members to use a headset or speakerphone during the meeting and to declutter their home office so that it looks camera-ready and free of personal photographs and other distractions. Encourage them to sit in chairs instead of their bed or couch. This will allow them to appear more professional and presentable during the meeting. Encourage them to speak out at the beginning of the meeting to ensure that everyone hears and the meeting can begin on positive note.
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